Quoting and invoicing EU customers in euros: set your POS to the currency you sell in
A price in the customer’s own currency is a price they can say yes to immediately. A price they have to convert is a price they will “come back to you” on.
Why the currency matters more in B2B
A consumer buying one item will tolerate a conversion. A purchasing manager comparing your quote against a local supplier’s will not — your sterling number goes into their spreadsheet with a conversion and a shrug, and small doubts compound. Quoting in euros or dollars removes the doubt and the excuse.
Doing it at the counter, not in a back office
The traditional approach — take the order in pounds, convert it later on the invoice — creates two versions of the truth and a reconciliation job. The better pattern is a POS that simply runs in the currency you sell in, so quote, order and invoice agree from the start. That is a one-time, team-wide setting, not a per-invoice choice — which is the point: nothing to pick, nothing to pick wrongly.
Who this fits — and who it does not
One currency for the whole POS is the right shape for a business that sells into one market: an EU-based seller, or a UK company running a dedicated euro-denominated operation. If you genuinely invoice the same till in pounds and euros interchangeably, one setting will not model that — and honestly, neither will most small-business tooling without pain.
Pair it with the right tax treatment
Currency and tax travel together: the same Locale setting that puts € on your quotes also carries your one configured tax rate and label, so the euro invoice and its VAT line come from the same decision. See charging the right tax to EU customers and US sales tax in a trade POS.
Trade Order POS’s Locale setting sets the currency symbol, tax rate, tax label and default country team-wide, and generates tier-priced quotes in the currency your customers actually pay in. Find out more →
Questions, or want a tool we don't have yet? Email hello@grafto.co.uk — a real person replies.